Services

We are a fully integrated Event Agency specialising in Conference and Event Management, Entertainment, Design and much more.

Professional Conference Organiser and Event Management

We are an approved PCO with BEIA (Business Events and Incentives Aotearoa) and have organised hundreds of conferences and events throughout New Zealand.

What’s Included:

Project Management and Logistics – We will create a set of key dates/milestones and project plans. These serve as effective reporting tools to monitor the progress of each project. We have a strong knowledge of health and safety and risk management. We create a detailed event Runsheet which notes all event details and key timings to ensure precise event execution and success.

Speaker Management – We will be the speakers’ main point of contact before, during and after the event. We will attend to AV requirements, registration details, travel, and any other additional needs that your speakers may have. We will ensure all the information they require on-site will be available to them upon arrival.

Sponsorship Management – Many of the events and conferences we organise have sponsorship acquisition and management as a key component of our offering. This includes the preparation and distribution of proposals, proposal follow-up, negotiation and implementation of contracts and benefit delivery.

Exhibition Management – We oversee the exhibitor sales process and give the utmost customer service to the exhibitors. We will build an online exhibitor registration system. We will work with the exhibition build company regarding the set-up requirements and pack-in and pack-down timings.  Ensure exhibitors are briefed on all requirements and supply them with a detailed Exhibitor Manual with key deadlines to ensure a smooth exhibitor experience.

Registration Management – We develop the registration process (including the design of the online registration portal) and are the key contact for attendees from their first contact to their last. We can efficiently liaise with attendees throughout the registration process including taking registrations of interest, processing and confirming registrations, processing payments, dealing with queries and all ongoing attendee liaison.

Financial Management – We have extensive experience in managing event budgets and can deliver great experiences to any budget. Constant client feedback supports our premise that we know where to spend the budget for optimum, cost-effective impact.

Entertainment

From production coordination, stage management, booking entertainment, lighting, and AV, and can create that ‘magic moment’. Avenues Event Management entertainment helps to create slick, seamless and memorable moments at your awards dinners, conferences, and events.

Hybrid & Virtual Events

With 2020 came many challenges within most industries, leading the workforce to look to new ways of doing and thinking things. For many, at the forefront of these innovative methods was technology. For Avenues, the way forward was through upskilling and delivering hybrid and virtual events.

Through our virtual platform, we can offer deliverable content through live or pre-record sessions, virtual exhibition, networking functions and award ceremonies.

Awards Management

Awards play a crucial and often competitive role in the yearly routines of many industries. At Avenues, we distinguish ourselves by offering complete awards management solutions. Our dedicated in-house awards team handles the entire process from beginning to end.

Expertise in Awards Management with a team of seasoned professionals, we offer extensive experience in awards management. From crafting submissions to booking entertainment, we are here to support you at every stage.

In-house Design

Our creative team can maximise your brand to create stunning, professional, and clever event collateral, from visual communication across print and electronic media using a range of technical and creative skills. We can design your website and create logos for your event.

Association Support

We provide comprehensive organisational support to associations, taking the time to thoroughly understand their unique needs so that we can effectively represent our clients. Through the development of new systems and processes we deliver a strong member experience for our members and clients. This includes:

  • Database and membership management and renewal
  • Newsletters and other marketing communications
  • Meeting and Travel coordination
  • Accounting services
  • Website management and design and marketing services

International Bids

Avenues Event Management has a successful history of assisting New Zealand organisations to secure hosting rights for international conferences to be held here.

We collaborate with Tourism New Zealand and Local Government Tourism Agencies, strategically positioning you on the global stage to attract international events to New Zealand. We help develop detailed proposals and feasibility studies covering aspects such as destination selection, venue options, budget considerations, conference planning, and the creation of effective marketing materials to maximise your chance of a successful international conference.