Professional Conference Organisers (PCO)
Elevating Your Conference Experience with Avenues
Avenues is your premier choice for professional conference organisers in New Zealand. With over 25 years of experience in conference event planning, we specialise in creating seamless, memorable, and impactful conferences tailored to your specific needs.
From small workshops to large international conventions, Avenues delivers exceptional service with a personal touch, ensuring your event’s success every step of the way.
Types of Conferences and Clients
Academic Conferences
Avenues provides comprehensive services for academic institutions and societies, including abstract management, peer review processes, and keynote speaker support. Our successful partnerships with universities and academic organisations span various fields, from science and technology to humanities.
Association Conferences
We support professional and trade associations in hosting conferences that foster professional development, networking, and industry advancements. Our experience ensures that these events are well-organised and impactful.
Government Conferences
Our expertise in organising government conferences includes policy forums, international delegations, and public consultations. We ensure compliance with governmental protocols and security measures, delivering successful and secure events.
Our Professional Conference Organiser Services
Comprehensive Conference Management
Avenues offers end-to-end conference management services, covering every aspect from initial planning to execution and post-event evaluation. We take pride in offering a very high level of service to those we deliver outcomes for by tailoring services to meet the specific needs of our clients covering every aspect from initial planning to execution and post-event reporting.
We are a fully integrated Event Agency specialising in end-to-end Conference Management, Event Management, Entertainment, Financial Management, Supplier Management Design and much more.
Tailored Services to Meet Specific Client Needs
We understand that every conference is unique. Our conference planning services are highly customisable to meet your specific goals and preferences.
Whether you need full-scale event and conference management or support in specific areas, Avenues provides flexible solutions tailored to our clients individual requirements.
Financial and Risk Management
Transparent budgeting and financial oversight are central to our conference management company services. We provide detailed financial reports and regular updates, ensuring cost control and transparency.
Our comprehensive conference risk management strategies include identifying potential risks, developing contingency plans, and ensuring event insurance coverage.
Registration Management
Our efficient and secure registration systems streamline the attendee registration process. We offer customizable registration forms, secure payment processing, and real-time reporting to keep you informed and in control of your event’s attendance.
Our event management software can be integrated with the event website through a registration site link. There would be seamless integration as we would continue the exact theme and branding over to the link which would be accessed by a simple ‘register online’ instructions.
The software enables us to create an interactive registration process and provides reporting as required. We can efficiently liaise with attendees throughout the entire registration process.
Abstract and Speaker Management
Avenues provides streamlined submission and review processes for abstracts and papers. Our systems and a dedicated speaker manager facilitate easy submission, comprehensive review, and detailed coordination with speakers, ensuring that your conference content is top-notch.
Within our event management software, the ability to programme each session, along with speaker details, ensures that a manageable schedule is maintained. The speaker manager will attend to AV requirements, registration details and any other additional needs that your speakers may have. We will ensure all the information they require on site will be available to them upon arrival.
Exhibition Management
We can oversee the exhibitor sales process and give the utmost customer service to your exhibitors. We will build an online exhibitor registration system with a live floorplan. We will work with the exhibition company regarding the set-up requirements and pack-in and pack-down timings.
We ensure exhibitors are briefed on all requirements and supply them with a detailed Exhibitor Manual with key deadlines to guarantee a smooth exhibitor experience. Many of our longstanding conferences see year on year growth in this area which we pride ourselves on.
Sponsorship Management
We use targeted strategies to attract and manage sponsors , creating sponsorship packages that maximise engagement and value. This includes the preparation and distribution of proposals, proposal follow-up, negotiation and implementation of contracts and benefit delivery.
We understand the importance of managing these sponsorship relationships to ensure the event is successful and exceeds their expectations.
Virtual and Hybrid Conferences
Embrace the future of conferencing with our seamless virtual and hybrid event solutions. Our advanced technology platforms enable engaging and interactive virtual experiences, allowing you to connect with global audiences effortlessly.
We offer features such as live streaming, interactive Q&A sessions, virtual networking opportunities, and online exhibition spaces.
Why Choose Avenues for Conference Management
Expertise and Experience
With more than two decades in the industry, Avenues has managed a diverse range of conferences across multiple sectors. Our extensive portfolio includes notable events in the medical, scientific, corporate, government, water and academic sector. Our team’s expertise ensures that every detail of your conference event planning is meticulously handled, from initial concept to post-event evaluation.
Proven Track Record
Avenues has grown to be a well-established and respected event and conference management company. Avenues Event Management was founded over 25 years ago by Melanie Walker who, with the team, has an extensive track record of delivering successful conferences and events for a wide range of clients, many of whom are long-standing - a testament to building strong relationships and successful event outcomes.
Accreditations and Memberships
We are an approved Professional Conference Organiser (PCO) and Gold member of Business Events and Incentives Aotearoa (BEIA). Additionally we are are members of other event associations like the New Zealand Association of Event Professions (NZEA) and the Professional Conferences Organisers Association (PCOA) to name a few. Avenues strives to be at the forefront of the conference industry trends providing best practices in conference management, several of the events we have delivered have won NZEA Awards.
Our Approach
How We Make Events Extraordinary
Personalised Service
Each event is assigned a dedicated project manager who serves as your single point of contact. This ensures personalised attention and seamless communication throughout the planning and execution process. Our custom solutions are designed to meet your specific goals and objectives, enhancing the overall event experience.
Innovative Solutions
We embrace new technologies and trends to enhance your event experience. From mobile apps to virtual reality and AI-powered tools, Avenues stays ahead of the curve, continuously improving our services through feedback and innovation.
Sustainability Commitment
At Avenues, we take our commitment to reducing the carbon footprint and promoting environmental responsibility very seriously. Sustainability is at the core of our event management philosophy, and we are proud to offer eco-conscious solutions for conferences and events by partnering with suppliers who share our eco-conscious values.
Working Towards Carbon Zero Events
We work alongside Toitū Envirocare to incorporate their system of carbon environmental programmes. We’re proud to be working towards Toitū net carbon zero Event Operations for certification enabling us to estimate conference life cycle emissions during the event, establish emission mitigation plans, and neutralise all remaining unavoidable emissions with Toitū verified carbon credits. Our aim is not only to deliver successful conferences but to do so in a way that aligns with our responsibility to the environment. By choosing Avenues for your conference management needs, you are making a sustainable choice that contributes to a greener and more responsible future.
Our Offices
Te Whanganui-a-Tara | Wellington
Tāmaki Makaurau | Auckland
Ōtautahi | Christchurch
Proven Credentials & Accreditations
As an approved Professional Conference Organizer (PCO) with Business Events and Incentives Aotearoa (BEIA), and a member of the New Zealand Association of Event Professionals (NZEA), we have delivered several award-winning events.
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